Location:
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OLR Research Report


April 20, 2009

 

2009-R-0176

THE STATE FLEET OF CARS

By: Ryan O'Neil, Research Assistant

You asked five questions about the state's fleet of cars:

1. What agency started the tradition of people having state cars?

2. When were other agencies added?

3. How many cars are in the fleet?

4. How much is spent on gas, maintenance, and replacement cars?

5. Who gets to drive a state car and why?

What agency started the tradition of people having state cars?

When were other agencies added?

The Department of Transportation (DOT) ran the fleet until PA 78-173 gave the Department of Administrative Services (DAS). A thorough investigation of records in the Legislative Library and the State Library turned up no additional information.

How many cars are in the fleet?

DAS had 4,052 vehicles assigned to state agencies as of April 7, 2009. Table 1 lists the cars DAS has leased to each agency alphabetically by agency and by number of cars leased to each agency.

Table 1: State Agencies with Vehicles, Listed by Number of Vehicles and Alphabetically

Listed by Number of Vehicles

Listed by Number of Vehicles

Department

Number of vehicles

Department

Number of vehicles

DEPT OF CORRECTIONS

361

AGRICULTURE

36

DCF-REGION 4

267

ASNUNTUCK COMM-TECH COLL

2

ENVIRONMENTAL PROTECTION

236

ATTORNEY GENERAL

2

DCF-REGION 2

213

BESB/BUSINESS OFFICE

30

DEPT OF TRANSPORTATION

169

BOT/COMMUNITY COLLEGES

2

DAS FLEET TURN INS 1

167

CAPITOL COMM COLLEGE

1

DDS-NORTH REGION

159

CAPITOL REGION MENTAL HEALTH

33

JUDICIAL DEPT

156

CEDARCREST REG HOSPITAL

16

DDS-SOUTH REGION

134

CENTRAL CT STATE UNIV

12

DCF-EASTERN REGION

131

CHARTER OAK STATE COLLEGE

1

DEPT OF MOTOR VEHICLE

124

CHIEF CHILD PROTECTION-ATTYS

1

DCF-REGION 5

122

COMM ON CULTURE & TOURISM

1

DEPT OF SOCIAL SERVICES

116

COMM ON DEAF & HEARING IMP

1

DCF-REGION 1-BPT

106

COMM ON HUMAN RIGHTS & OP

1

SOUTHBURY TRAINING SCHOOL

95

COMPTROLLER`S OFFICE

2

WETHERSFIELD FLEET 2

95

CONN CORR INDUSTRIES

6

DEPT OF PUBLIC HEALTH

85

CONN SITING COUNCIL

1

CONSUMER PROTECTION

71

CONNECTICUT MENTAL HEALTH CENTER

20

DDS-WEST REGION

67

CONSUMER PROTECTION

71

NEW HAVEN FLEET 2

64

CT AGRICULTURAL EXP STA

18

CT JUVENILE TRAINING SCHOOL

60

CT BOARD OF PAROLE

14

NORWICH FLEET

55

CT FIRE ACADEMY

4

SOUTHWEST CT MENTAL HEALTH

53

CT JUVENILE TRAINING SCHOOL

60

SOUTHEASTERN MEDICAL HEALTH AUTHORITY

52

CT LOTTERY CORPORATION

43

WEST CT MEN HLTH NETWORK

51

CT STATE UNIV BD OF TR

3

DDS-SOUTHWESTERN REGION

48

CT VALLEY HOSPITAL

39

CT LOTTERY CORPORATION

43

DAS FLEET TURN INS 1

167

CT VALLEY HOSPITAL

39

DAS-BUS OFFICE

1

AGRICULTURE

36

DAS-FINANCIAL SERVICES CENTER

1

PUBLIC WORKS DEPT

35

DAS-PRINTSHOP/ MAIL/COURIER

11

CAPITOL REGION MENTAL HEALTH

33

DCF-CONN CHILDREN`S PLACE

7

DCF-FISCAL SERVICES

32

DCF-EASTERN REGION

131

BESB/BUSINESS OFFICE

30

DCF-FISCAL SERVICES

32

UCONN HEALTH CTR

29

DCF-HIGH MEADOWS

7

DIV OF SPECIAL REVENUE

28

DCF-REGION 1-BPT

106

LABOR DEPT

26

DCF-REGION 2

213

RIVER VALLEY SERVICES

26

DCF-REGION 4

267

DEPT REVENUE SERVICE

23

DCF-REGION 5

122

DEPT OF DEVELOPMENTAL SERVICES

23

DDS NORTH REGION

159

CONNECTICUT MENTAL HEALTH CENTER

20

DDS-WEST REGION

67

DEPT OF EDUCATION

20

DDS-SOUTH REGION

134

CT AGRICULTURAL EXP STA

18

DDS-SOUTHWESTERN REGION

48

OFF CHIEF MEDICAL EXAMINER

18

DEPT OF BANKING

2

MENTAL HEALTH & ADDICTION SERVICES

17

DEPT OF CORRECTIONS

361

RIVERVIEW HOSP/CHILD AND YOUTH

17

DEPT OF DEVELOPMENTAL SERVICES

23

CEDARCREST REG HOSPITAL

16

DEPT OF EDUCATION

20

SOUTHERN CT STATE UNIV

14

DEPT OF HIGHER EDUCATION

1

CT BOARD OF PAROLE

14

DEPT OF MOTOR VEHICLE

124

DEPT OF PUBLIC SAFETY

12

DEPT OF PUBLIC HEALTH

85

EMERGENCY MGMT/HOMELAND SEC

12

DEPT OF SOCIAL SERVICES

116

CENTRAL CT STATE UNIV

12

DEPT OF TRANSPORTATION

169

DAS-PRINTSHOP/

MAIL/COURIER

11

DEPT OF PUBLIC SAFETY

12

PUB SAFETY/HOMELAND SEC DIV

11

DEPT REVENUE SERVICE

23

LABOR-EMPLOYMENT SECURITY DIVISION

10

DIV OF SPECIAL REVENUE

28

STATE LIBRARY

9

DOIT/DATA PROCESSING

1

VETERAN`S AFFAIRS

8

EASTERN CT STATE UNIV

2

NEW CARS 3

8

ECONOMIC & COMM DEV

6

STATE TREASURER

7

EMERGENCY MGMT/HOMELAND SEC

12

NAUGATUCK VALLEY COM COLLEGE

7

ENVIRONMENTAL PROTECTION

236

DCF-CONN CHILDREN`S PLACE

7

FLEET ADMINISTRATION

3

DCF-HIGH MEADOWS

7

GATEWAY COMM COLLEGE

4

ECONOMIC & COMM DEV

6

HOUSATONIC COMM COLLEGE

2

CONN CORR INDUSTRIES

6

INSURANCE DEPARTMENT

4

STATE MARSHALL COMMISSION

5

JUDICIAL DEPT

156

WETHERSFIELD TEMP POOL

5

LABOR DEPT

26

MANCHESTER COMM COLLEGE

5

LABOR-EMPLOYMENT SECURITY DIVISION

10

MILITARY DEPT/ST ARMORY

4

LEGISLATIVE MANAGEMENT

3

CT FIRE ACADEMY

4

LT GOVERNOR`S OFFICE

1

INSURANCE DEPARTMENT

4

MANCHESTER COMM COLLEGE

5

PUBLIC UTILITY CONTROL

4

MENTAL HEALTH & ADDICTION SERVICES

17

WORKERS` COMPENSATION COMM

4

MIDDLESEX COMM COLLEGE

2

GATEWAY COMM COLLEGE

4

MILITARY DEPT/ST ARMORY

4

THREE RIVERS COM-TECH COLLEGE

4

NAUGATUCK VALLEY COM COLLEGE

7

LEGISLATIVE MANAGEMENT

3

NEW CARS 3

8

FLEET ADMINISTRATION

3

NEW HAVEN FLEET 2

64

NORWALK COMM COLLEGE

3

NORTHWEST COMM COLLEGE

1

QUINEBAUG VALLEY COMM COLL

3

NORWALK COMM COLLEGE

3

CT STATE UNIV BD OF TR

3

NORWICH FLEET

55

SECRETARY OF THE STATE

2

OFF CHIEF MEDICAL EXAMINER

18

COMPTROLLER`S OFFICE

2

OFF CHIEF PUBLIC DEFENDER

1

ATTORNEY GENERAL

2

OFFICE OF CHILD ADVOCATE

2

DEPT OF BANKING

2

OFFICE OF POLICY & MGT

1

PROTECTION & ADVOCACY

2

OFFICE OF THE GOVERNOR

1

OFFICE OF CHILD ADVOCATE

2

POLICE OFF. STAND. & TRAIN. CO

1

WETHERSFIELD FLEET BODY SHOP

2

PROBATE COURT ADMINISTRATION

2

UCONN AT HARTFORD

2

PROTECTION & ADVOCACY

2

BOT/COMMUNITY COLLEGES

2

PUB SAFETY/HOMELAND SEC DIV

11

HOUSATONIC COMM COLLEGE

2

PUBLIC UTILITY CONTROL

4

MIDDLESEX COMM COLLEGE

2

PUBLIC WORKS DEPT

35

ASNUNTUCK COMM-TECH COLL

2

QUINEBAUG VALLEY COMM COLL

3

EASTERN CT STATE UNIV

2

RIVER VALLEY SERVICES

26

PROBATE COURT ADMINISTRATION

2

RIVERVIEW HOSP/CHILD AND YOUTH

17

OFFICE OF THE GOVERNOR

1

SECRETARY OF THE STATE

2

LT GOVERNOR`S OFFICE

1

SOUTHBURY TRAINING SCHOOL

95

OFFICE OF POLICY & MGT

1

SOUTHEASTERN MEDICAL HEALTH AUTHORITY

52

DAS/FINANCIAL SERVICES CENTER

1

SOUTHERN CT STATE UNIV

14

DOIT/DATA PROCESSING

1

SOUTHWEST CT MENTAL HEALTH

53

DAS-BUS OFFICE

1

STATE LIBRARY

9

POLICE OFF. STAND. & TRAIN. CO

1

STATE MARSHALL COMMISSION

5

CONN SITING COUNCIL

1

STATE TREASURER

7

COMM ON CULTURE & TOURISM

1

THREE RIVERS COM-TECH COLLEGE

4

COMM ON HUMAN RIGHTS & OP

1

TUNXIS COMM COLLEGE

1

UCONN STAMFORD BRANCH

1

UCONN AT HARTFORD

2

COMM ON DEAF & HEARING IMP

1

UCONN HEALTH CTR

29

DEPT OF HIGHER EDUCATION

1

UCONN STAMFORD BRANCH

1

CHARTER OAK STATE COLLEGE

1

VETERAN`S AFFAIRS

8

NORTHWEST COMM COLLEGE

1

WEST CT MEN HLTH NETWORK

51

CAPITOL COMM COLLEGE

1

WETHERSFIELD FLEET 2

95

TUNXIS COMM COLLEGE

1

WETHERSFIELD FLEET BODY SHOP

2

OFF CHIEF PUBLIC DEFENDER

1

WETHERSFIELD TEMP POOL

5

CHIEF CHILD PROTECTION-ATTYS

1

WORKERS` COMPENSATION COMM

4

Total

4,052

Total

4,052

Source: Department of Administrative Services

Notes: 1 These are cars turned into DAS by the agencies that had been leasing them.

2 DAS maintains small fleets used by agencies on an as-needed, temporary basis.

3 Cars that have not yet been leased by an agency.

How much is spent on gas, maintenance, and replacement cars?

DOT buys and dispenses gas for fleet vehicles. It dispenses fuel at 70 DOT stations and 17 other state agency stations for a total of 87 state fueling sites. Table 2 lists the fuel costs for FY 08.

Table 2: Gasoline Costs, FY 08

Type of fuel

Amount

Total Cost

Average Cost per Gallon

Unleaded

3,324,632

$9,359,064

$2.82

Diesel

1,696,942

5,045,963

2.97

E-85 (Ethanol)

82,506

337,968

4.10

Bio-Diesel (B20)

374,639

905,207

2.41

Total

5,478,719

$15,648,202

 

Source: Department of Transportation

These costs include the gross receipts tax (GRT) of 7.527%; LUST (Leaking Underground Storage Tank) Tax of $0.0010 per gallon, and the OSLTF (Oil Spill Liability Trust Fund) Fee of $0.0012 per gallon. (Diesel is exempt from the GRT.)

For FY 09 to date (July 1, 2008 through April 7, 2009), DAS spent $17,841,439 on new vehicle purchases. It has spent an additional $5,316,478 so far in FY 09 on maintenance, salaries, benefits, and other operational expenses for the fleet program.

The fleet operates on a revolving fund. DAS deposits what it charges agencies for the fleet's cost and the expenses into a separate fund. It then pays for the expenses out of this fund.

Who gets to drive a state car and why?

According to DAS, the people who drive state vehicles generally consist of individuals who:

1. have collectively bargained for a right to a vehicle (e.g., state troopers, DOT general supervisors, and construction personnel);

2. require specialized equipment in the vehicle in order to perform their job duties (e.g., conservation officers, radiation control inspectors, probation officers, and weights and measures inspectors);

3. transport patients, clients, and children (e.g., social workers and case workers), who for insurance and risk management reasons should not drive personally owned vehicles or

4. risk having their identity and personal information gleaned from personal vehicle registration information or whose vehicles may be at risk of damage at their travel locations; and

5. travel (generally more than 1000 miles per month) in order to perform their duties, which would make the cost of reimbursing them for use of their personal vehicles exceeds the cost of leasing a state vehicle (e.g., Department of Revenue Services and Division of Special Revenue field examiners and banking and insurance inspectors).

EXECUTIVE ORDER #22

Executive Order #22, which Governor Rell issued on January 9, 2009, contains 12 items concerning fleet operations.

1. DAS has final authority over the state fleet. DOT and the Department of Public Safety each has authority over the vehicles that it needs (such as snowplows and state police cars).

2. DAS and DOT may purchase vehicles as needed for the state's units of higher education.

3. DAS must establish a procedure for agencies (1) to request access to state-owned vehicles, (2) standards for using state-owned vehicles, and (3) criteria for permitting home garaging. (Note: DAS already has procedures for these three things but is in the process of updating them.)

4. Agencies currently leasing state-owned vehicles from DAS must get those leases re-authorized by March 1, 2009. The re-authorization must include (1) the make, model, and year of the car; (2) who is driving the car and the justification for the employee to lease the car; (3) average monthly mileage for the car; (4) if the vehicle is a pool vehicle or assigned to a single employee; (5) if the person's right to the car is in her or his contract; and (6) if the vehicle is garaged at the employee's home, the justification for that.

5. DAS must complete an audit of the vehicles garaged at an employee's home by April 15, 2009, and then annually after that. It must determine which vehicles will continue to be home-garaged.

6. DAS must study the feasibility of equipping each car with a GPS tracking device, the benefit of doing this, how to implement a process to audit the GPS records of a given percentage of vehicles each month, and how use of the devices will affect collective bargaining agreements.

7. Each vehicle DAS purchased after January 1, 2009 must have an EPA estimated gas mileage that is best in its class unless the commissioner determines that a special vehicle is required that doesn't meet that standard. DAS must also make its best effort to maximize the percentage of alternatively fueled vehicles in the state fleet.

8. DAS, with the help of the Department of Public Works, will pool vehicles that are not assigned to specific employees into interagency pools where this makes sense geographically. Pool cars can used on a daily or short-term basis. These pools will replace current single agency pools.

9. Starting March 1, 2009, the commissioner will only approve a request to acquire a state-owned car or light-duty truck if the commissioner believes it will be less costly than reimbursing an employee for using his or her own personal vehicle or if the agency can demonstrate specialized circumstances, such as equipment needs or risk management concerns.

10. By March 1, 2009, DAS will no longer assign vehicles to individual employees on a long-term basis unless they are being driven 700 miles per month or more on average. An exception can be made for vehicles used for casework visits within one region by an employee of DCF, DSS, DMHAS, or DDS. Employees who, in a six-month period, have been the subject of two or more complaints involving the use of a state vehicle or who receive two or more moving violations while driving a state vehicle may lose their vehicle privilege for one year.

11. DAS, with the assistance of the units of higher education, inventory all vehicles the units own.

12. DAS must take steps to cut the fleet's size by 20% by July 1, 2009.

RO:DF