Substitute House Bill No. 6745
          Substitute House Bill No. 6745

               PUBLIC ACT NO. 97-89


AN  ACT  CONCERNING  THE  RECORDING,  COPYING  AND
MAINTENANCE OF CERTAIN PUBLIC RECORDS.


    Be  it  enacted  by  the  Senate  and House of
Representatives in General Assembly convened:
    Section   1.   Section   1-7  of  the  general
statutes  is  repealed  and   the   following   is
substituted in lieu thereof:
    When  any  officer, office, court, commission,
board, institution, department, agent or  employee
of  the  state,  or  of  any political subdivision
thereof, is required or authorized by law  or  has
the  duty  to  record  or copy any document, plat,
paper or instrument of writing, such recording  or
copying   may   be   done   by  any  photographic,
MICROGRAPHIC, ELECTRONIC IMAGING OR OTHER process,
[approved  by  the  Public Records Administrator,]
which clearly and accurately  copies,  photographs
or  OTHERWISE  reproduces  the  original document,
plat, paper or instrument of  writing.  EACH  SUCH
PHOTOGRAPHIC,  MICROGRAPHIC, ELECTRONIC IMAGING OR
OTHER PROCESS SHALL BE SUBJECT TO THE APPROVAL  OF
THE   PUBLIC   RECORDS   ADMINISTRATOR.   Properly
certified [photographic copies]  REPRODUCTIONS  of
any  record  made  under  the  provisions  of this
section shall be admissible  in  evidence  in  the
same  manner  and  entitled  to the same weight as
copies made and certified from the original.
    Sec.  2.  Section  1-8 of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    When books, records,  papers  or documents are
required  to  be   recorded   by   law,  the  word
"recorded" shall be construed to include, and such
recording   may   be    made   by,   photographic,
[reproduction, including proper  fixation, of such
books,  records,  papers  or  documents,  on  such
sensitized paper or cellulose acetate photographic
film, and] MICROGRAPHIC, ELECTRONIC IMAGING OR ANY
OTHER PROCESS with  the  reproduced image [in such
ratio]  PROPORTIONAL  in  size  to  the  original.
[object photographed, as  may  be  approved by the
Public    Records   Administrator]    EACH    SUCH
PHOTOGRAPHIC, MICROGRAPHIC, ELECTRONIC  IMAGING OR
OTHER PROCESS SHALL  BE SUBJECT TO THE APPROVAL OF
THE PUBLIC RECORDS ADMINISTRATOR.
    Sec.  3.  Section 1-14 of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    When the term  "certified copy" is used in any
statute relating to  any  recording  agency,  such
term shall be  construed  to  include  a certified
[photographic]  reproduction of  the  [reproduced]
image or images  of such books, records, papers or
documents, [in such  ratio]  WHICH IS PROPORTIONAL
in size to  the  original. [object photographed as
may   be   approved    by   the   Public   Records
Administrator]   EACH  PROCESS   USED   FOR   SUCH
REPRODUCTIONS SHALL BE  SUBJECT TO THE APPROVAL OF
THE  PUBLIC  RECORDS   ADMINISTRATOR.   Any   such
[photographic]  REPRODUCED  record   or  any  such
certified copy may  be  admitted  in evidence with
the same effect as the original thereof, and shall
be prima facie  evidence  of  the  facts set forth
therein.
    Sec.  4.  Section 1-16 of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    Any  officer  of  the  state  or any political
subdivision thereof, any judge of probate and  any
person,  corporation  or  association  required to
keep records, papers or documents may cause any or
all  such  records,  papers  or  documents  to  be
photographed,   microphotographed   or   OTHERWISE
reproduced  [on film] BY ELECTRONIC IMAGING OR ANY
OTHER  PROCESS  APPROVED  BY  THE  PUBLIC  RECORDS
ADMINISTRATOR.     Such     [photographic    film]
REPRODUCTIONS shall conform to standards specified
in  [section]  SECTIONS 1-7 AND 1-8, AS AMENDED BY
SECTIONS 1 AND 2 OF THIS ACT, and the device  used
to  reproduce such records [on such film] shall be
one  which  accurately  reproduces  the   original
thereof in all details.
    Sec.  5.  Section 1-17 of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    Such   photographs,   microphotographs,    [or
photographic  film]  ELECTRONIC  IMAGES  OR  OTHER
REPRODUCTIONS shall for all purposes be considered
the  same  as  the  original  records,  papers  or
documents.   A  transcript,   exemplification   or
certified copy thereof  shall  for all purposes be
deemed  to be  a  transcript,  exemplification  or
certified copy of the original.
    Sec.  6.  Section 7-23 of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    Town  clerks  shall  keep the records of their
respective towns and truly enter  therein,  either
by  transcribing  or  by  photographic,  [process]
MICROGRAPHIC,  ELECTRONIC  IMAGING  OR  ANY  OTHER
PROCESS    APPROVED    BY   THE   PUBLIC   RECORDS
ADMINISTRATOR, all votes of the town and give true
copies  of  the  same  and  of all deeds and other
instruments by them  recorded;  and  all  attested
copies  of  deeds,  with a certificate of the town
clerk or assistant town clerk that they have  been
recorded,  shall  be  conclusive  evidence of that
fact. No copy of  record  certified  by  the  town
clerk or assistant town clerk of any town shall be
deemed valid in law unless the seal of  such  town
is  affixed  thereto;  and  the town clerk of each
town or  his  legally  qualified  assistant  shall
affix  the  seal  of  such  town  to all certified
copies of record, and no fee shall be allowed  for
affixing the same.
    Sec.  7. Section 7-27a of the general statutes
is repealed and the following  is  substituted  in
lieu thereof:
    Whenever  land  records  or  instruments  have
been photographed, microphotographed or  OTHERWISE
reproduced  [on film] BY ELECTRONIC IMAGING OR ANY
OTHER  PROCESS  APPROVED  BY  THE  PUBLIC  RECORDS
ADMINISTRATOR, as permitted under section 1-16, AS
AMENDED BY SECTION 4 OF THIS ACT, and the [filmed]
REPRODUCED images have been placed in conveniently
accessible files, and adequate provision has  been
made for preserving, examining and using the same,
and a copy  or  copies  have  been  deposited  for
security  storage  in the state library or in some
other safe storage facility, as shall be  required
or  approved  by the Public Records Administrator,
the  town  clerk  may,  with   approval   of   the
administrative  head  of  the municipality and the
Public Records Administrator, destroy the original
land  record  books  so  [copied  or]  reproduced;
provided, no original  book,  record  or  document
created  prior to the year 1850 shall be destroyed
without the express written approval of the  State
Librarian.    When    land   records   have   been
microphotographed  or  otherwise  reproduced   [on
film]  BY A PROCESS APPROVED BY THE PUBLIC RECORDS
ADMINISTRATOR  and   the   originals   have   been
destroyed   as   provided  in  this  section,  the
[filmed] REPRODUCED  images  thus  made  shall  be
deemed to be the record for all purposes.

Approved May 29, 1997