APPENDIX G - Department of Public Works Survey
BACKGROUND
1. Agency Name: ______________N=29__________________________
|
% |
LEASED |
|
% |
OWNED |
|
100 % |
TOTAL SPACE |
2. Agency Facility Space:
3. Is there one person in your agency primarily responsible for handling matters related to leasing / space acquisition?
90% YES 10% NO_If NO, SKIP TO QUESTION 7
4. If yes, please indicate the title of this person: _______________________________________________
5. How long has this person been responsible for this task? ______________ Year(s)
6. To whom within the organization does this person report?
58% Directly to the Head of the Agency
37% To Another Employee Who Reports to the Head of the Agency
5% Other (Please Explain) _______________________________________________
7. If no individual is primarily responsible for leasing and space acquisition matters, how are these functions handled?
_____________________________________________________________________________________
_____________________________________________________________________________________
LEASING / PROPERTY ACQUISITION
8. Based on your agency's leasing or property acquisition experiences, how would you rate the Department of Public Works in terms of the items listed in the chart below?: Circle your answers.
|
EXCELLENT |
GOOD |
FAIR |
POOR |
NOT APPLICABLE |
|
|
Clarity of its policies |
5% |
48% |
43% |
- |
5% |
|
Timeliness of its process |
5% |
38% |
19% |
33% |
5% |
|
Technical support in determining space needs |
10% |
43% |
24% |
10% |
14% |
|
Ability to find suitable facility options |
5% |
52% |
35% |
5% |
5% |
|
Evaluating advantages and disadvantages of potential sites |
10% |
57% |
24% |
5% |
5% |
|
Considering the ability of potential sites to meet state energy performance standards |
10% |
38% |
14% |
5% |
33% |
|
Negotiating favorable lease terms |
14% |
43% |
33% |
10% |
- |
|
Drafting lease proposals outlines |
14% |
57% |
14% |
10% |
5% |
|
Resolving problems with lessor after lease is signed |
10% |
52% |
29% |
5% |
5% |
|
Overall working relationship with the agency |
24% |
48% |
24% |
5% |
- |
9. Overall, does your current facility suit your agency's needs well?
76% YES 24% NO, please explain ___________________________________________________
___________________________________________________________________________________
STATEWIDE FACILITIES AND CAPITAL PLAN
10. The Office of Policy and Management (OPM) currently requests agency input to formulate a statewide facilities and capital plan (FACCAP) to plan for future space changes. What methods are used to make FACCAP predictions for your agency?
Please explain ________________________________________________________________________
_____________________________________________________________________________________
11. Do you believe the FACCAP is a good indicator of agencies' future space needs?
94% YES 6% NO, please explain __________________________________________________
___________________________________________________________________________________
12. Are there any changes that you feel are needed in FACCAP or the state's capital planning process?
33% YES 67% NO
If Yes, please explain __________________________________________________________________
____________________________________________________________________________________
EMERGENCY CERTIFICATIONS
13. Emergency certification requests occur when space changes are requested that have not been included in the FACCAP or are more than a 10% change from FACCAP predictions. Has your agency ever applied to OPM for an emergency certification?
52% YES 48% NO _If NO, SKIP TO QUESTION 17
14. When did your agency last request an emergency certification?
55% Within the last year 27% Within the last 3 years 18% Within the last 5 years 0% 5+ years ago
15. Has your agency ever been denied an emergency certification request?
0% YES 100% NO
If Yes, please explain __________________________________________________________________
____________________________________________________________________________________
16. Are there any changes that you feel are needed in the emergency certification process.
36% YES 64% NO
If Yes, please explain __________________________________________________________________
____________________________________________________________________________________
17. Please feel free to add any other comments or suggestions about the Department of Public Works and the
State's property acquisition process on a separate page.
Please Return In The Enclosed Prepaid Envelope
THANK YOU FOR YOUR PARTICIPATION.