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Substitute Senate Bill No. 160

Public Act No. 04-87

AN ACT CONCERNING STATE AGENCY PURCHASE ORDERS AND THE CORE-CT SYSTEM.

Be it enacted by the Senate and House of Representatives in General Assembly convened:

Section 1. Subsection (a) of section 4-98 of the general statutes is repealed and the following is substituted in lieu thereof (Effective October 1, 2004):

(a) Except for such emergency purchases as are made by a budgeted agency under regulations adopted by the Commissioner of Administrative Services, no budgeted agency or any agent thereof shall incur any obligation, by order, contract or otherwise, except by the issue of a purchase order [and] or any other documentation approved by the Comptroller, necessary to process the transaction transmitted by the budgeted agency or its agents to the commissioner and the Comptroller, provided the amount to be charged against the appropriation for a budgeted agency in any year for a purchase order for a current expenditure shall be the amount anticipated to be spent in such year. The amount to be charged against the appropriation for any budgeted agency in any year for a capital expenditure, including an installment purchase, shall be the state's total cost for such capital expenditure unless otherwise authorized by the General Assembly or approved by the Finance Advisory Committee. Upon the receipt of any such purchase order [and] or any other documentation approved by the Comptroller necessary to process the transaction, the Comptroller shall immediately charge the same to the specific appropriation of the budgeted agency issuing the same and certify on the face of the purchase order or approve such other documentation that the purchase is approved and recorded, if the proposed purchase is within the applicable specific appropriation and the budgeted agency has unencumbered funds sufficient to defray such expenditure. [The] In transactions requiring purchase orders, the Comptroller shall promptly transmit such certified purchase order to the vendor named in the purchase order.

Sec. 2. Section 3-115a of the general statutes is repealed and the following is substituted in lieu thereof (Effective October 1, 2004):

[(a) For the purposes of this section:

(1) "SAAAS" means the state agency accounting appropriation system;

(2) "BOSS" means the business office systems support;

(3) "ABS" means the automatic budget system;

(4) "APS" means the automatic personnel system;

(5) "CAS" means the central accounting system. ]

[(b)] The Comptroller, in carrying out accounting processes and financial reporting that meet constitutional needs, shall provide for the budgetary and financial reporting needs of the executive branch as may be necessary through the CORE-CT system. [as defined in the CAS, BOSS, SAAAS, ABS, and APS systems, including the acceptance and retrieval of data elements as provided by state agency systems. ]

Approved May 10, 2004