Sec. 4-205. Definitions. Section 4-205 is repealed, effective October 1, 2000. Secs. 4-206 to 4-209. Secretary of Office of Policy and Management to establish standards. Written procedures by state agencies for implementing standards.
Requests for proposals; screening committee; selection of consultant; waiver required for noncompetitive procurement. Sections 4-206 to 4-209, inclusive, are repealed, effective July 1, 1994. Secs. 4-210 and 4-211. State agency reports on awarded contracts and needs
for consultant services; coordination by secretary. State agency reports on completed contracts; compilation; performance evaluations. Sections 4-210 and 4-211
are repealed, effective October 1, 2000. Sec. 4-212. Definitions. As used in sections 4-212 to 4-219, inclusive: Sec. 4-213. Personal service agreement required when hiring personal service
contractor. On and after July 1, 1994, no state agency may hire a personal service
contractor without executing a personal service agreement with such contractor. Sec. 4-214. Personal service agreements having cost of not more than twenty
thousand dollars and term of not more than one year. State agency reports. (a)
Each personal service agreement executed on or after July 1, 1994, and having a cost
of not more than twenty thousand dollars and a term of not more than one year shall be
based, when possible, on competitive negotiation or competitive quotations. Sec. 4-215. Personal service agreements having cost of more than twenty thousand dollars but not more than fifty thousand dollars and term of not more than
one year. (a) Each personal service agreement executed on or after July 1, 1994, and
having a cost of more than twenty thousand dollars but not more than fifty thousand
dollars and a term of not more than one year shall be based on competitive negotiation
or competitive quotations, unless the state agency purchasing the personal services determines that a sole source purchase is required and applies to the secretary for a waiver
from such requirement and the secretary grants the waiver. Not later than March 1, 1994,
the secretary shall adopt guidelines for determining the types of services that may qualify
for such waivers. The qualifying services shall include, but not be limited to, (1) services
for which the cost to the state of a competitive selection procedure would outweigh the
benefits of such procedure, as documented by the state agency, (2) proprietary services,
(3) services to be provided by a contractor mandated by the general statutes or a public
or special act, and (4) emergency services, including services needed for the protection
of life or health. Sec. 4-216. Personal service agreements having cost of more than fifty thousand dollars or term of more than one year. (a) No state agency may execute a personal
service agreement having a cost of more than fifty thousand dollars or a term of more
than one year, without the approval of the secretary. A state agency may apply for an
approval by submitting the following information to the secretary: (1) A description of
the services to be purchased and the need for such services; (2) an estimate of the cost
of the services and the term of the agreement; (3) whether the services are to be on-
going; (4) whether the state agency has contracted out for such services during the
preceding two years and, if so, the name of the contractor, term of the agreement with
such contractor and the amount paid to the contractor; (5) whether any other state agency
has the resources to provide the services; (6) whether the agency intends to purchase
the services by competitive negotiation and, if not, why; and (7) whether it is possible
to purchase the services on a cooperative basis with other state agencies. The secretary
shall approve or disapprove an application within fifteen business days after receiving
it and any necessary supporting information, provided if the secretary does not act within
such fifteen-day period the application shall be deemed to have been approved. The
secretary shall immediately notify the Auditors of Public Accounts of any application
which the secretary receives for approval of a personal services agreement for audit
services and give said auditors an opportunity to review the application during such
fifteen-day period and advise the secretary as to whether such audit services are necessary and, if so, could be provided by said auditors. Sec. 4-217. Standards. Written procedures. Requests for proposals. (a) Not
later than March 1, 1994, the Secretary of the Office of Policy and Management shall
establish standards for state agencies to follow in entering into personal service
agreements. The standards shall include, but not be limited to, provisions for: (1) Evaluating the need to use a personal service agreement, (2) developing a request for proposals,
(3) advertising for personal service contractors, (4) evaluating submitted proposals, (5)
selecting a personal service contractor, including compliance with section 4a-60g, (6)
systematically monitoring and evaluating personal service contractor performance, (7)
documenting the entire process for selecting and managing personal service contractors
and (8) carrying out any other aspect of such process. Sec. 4-218. Reports to the secretary concerning personal service agreements.
(a) Not later than thirty days after the end of each six-month period, beginning with the
six-month period ending on December 31, 1994, each contracting agency shall submit
a report to the secretary indicating (1) for each personal service agreement executed
during such six-month period with a person, firm or corporation providing "contractual
services", as defined in section 4a-50, to the state, a "consultant", as defined in section
4b-55, or an agency of the federal government, of the state or of a political subdivision
of the state, (A) the name of the person, firm or corporation, (B) a description of the
services to be provided, (C) the term and cost of the agreement and (D) the method of
selecting the person, firm or corporation and (2) for each such agreement either executed
or otherwise in effect during the six-month period, (A) the amount of all payments made
during the six-month period to the person, firm or corporation, by fund, and (B) the
amount of any federal or private funds allocated for such payments. No state agency
utilizing contractual services hired by using a purchase order approved and committed
by the State Comptroller shall be required to submit a report to the secretary. Sec. 4-219. Amendments to personal service agreements. No state agency may,
without the approval of the secretary, execute (1) an amendment to a personal service
agreement, which agreement has an original cost of more than fifty thousand dollars,
or (2) an amendment to any other personal service agreement, which amendment (A)
has a cost of one hundred per cent or more of the cost of the original agreement, (B)
increases the cost of the agreement to more than fifty thousand dollars, (C) extends the
terms of the agreement beyond a one-year period or (D) is the second or subsequent
amendment to the agreement. The secretary shall approve or disapprove a proposed
amendment within fifteen business days after receiving it and any necessary supporting
information, provided if the secretary does not act within such fifteen-day period the
application shall be deemed to have been approved. Secs. 4-220 to 4-229. Reserved for future use.
(P.A. 89-122, S. 1, 8; P.A. 96-235, S. 6, 19; P.A. 00-66, S. 32.)
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(P.A. 89-122, S. 2−5, 8; P.A. 93-336, S. 12, 13.)
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(P.A. 89-122, S. 6−8; P.A. 93-336, S. 10, 11, 13; P.A. 97-47, S. 42; P.A. 00-66, S. 32.)
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PERSONAL SERVICE AGREEMENTS
(1) "Competitive negotiation" means a procedure for contracting for services in
which (A) proposals are solicited from qualified persons, firms or corporations by a
request for proposals and (B) changes may be negotiated in proposals and prices after
being submitted.
(2) "Personal service contractor" means any person, firm or corporation not employed by the state, who is hired by a state agency for a fee to provide services to the
agency. The term "personal service contractor" shall not include (A) a person, firm or
corporation providing "contractual services", as defined in section 4a-50, to the state,
(B) a "consultant", as defined in section 4b-55, (C) a "consultant", as defined in section
13b-20b, providing services to the Department of Transportation, or (D) an agency of
the federal government, of the state or of a political subdivision of the state.
(3) "Personal service agreement" means a written agreement defining the services
or end product to be delivered by a personal service contractor to a state agency, excluding any agreement with a personal service contractor that the state accounting manual
does not require to be submitted to the Comptroller.
(4) "Secretary" means the Secretary of the Office of Policy and Management.
(5) "State agency" means a department, board, council, commission, institution or
other agency of the Executive Department of the state government.
(P.A. 93-336, S. 1, 13; P.A. 96-235, S. 7, 19.)
History: P.A. 93-336 effective June 29, 1993; P.A. 96-235 substituted "consultant" for "design professional" in Subdiv.
(2)(B), effective June 6, 1996.
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(P.A. 93-336, S. 2, 13.)
History: P.A. 93-336 effective June 29, 1993.
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(b) Not later than thirty days after the end of each six-month period, beginning with
the six-month period ending on December 31, 1994, each state agency shall submit a
report to the secretary indicating (1) for each personal service agreement described in
subsection (a) of this section that is executed during the six-month period, the name of
the personal service contractor, a description of the services to be provided, the term
and cost of the agreement and the method of selecting the contractor and (2) for each
personal service agreement described in said subsection (a) that is in effect during the
six-month period, the amount of all payments made during the six-month period to the
contractor, by fund, and the amount of any federal or private funds allocated for such
payments.
(P.A. 93-336, S. 3, 13; P.A. 94-188, S. 19.)
History: P.A. 93-336 effective June 29, 1993; P.A. 94-188 changed the applicable amount of the personal service
agreement from ten to twenty thousand dollars.
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(b) Each state agency shall submit the following information to the secretary concerning each proposed personal service agreement described in subsection (a) of this
section, at the same time that it submits the agreement to the Commissioner of Administrative Services or the Attorney General: The name of the personal service contractor,
a description of the services to be provided, the term and cost of the agreement, the
method of selecting the contractor, the state fund from which the contractor will be paid
and whether any federal or private funds will be allocated for such payments.
(P.A. 93-336, S. 4, 13; 93-435, S. 82, 95; P.A. 94-188, S. 20.)
History: P.A. 93-336 effective June 29, 1993; P.A. 93-435 amended Subsec. (a) to make a technical grammatical change,
effective June 28, 1993; P.A. 94-188 amended Subsec. (a) to change the applicable agreement amount from more than ten
thousand dollars to more than twenty thousand dollars.
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(b) Each personal service agreement having a cost of more than fifty thousand dollars or a term of more than one year shall be based on competitive negotiation or competitive quotations, unless the state agency purchasing the personal services applies to the
secretary for a waiver from such requirement and the secretary grants the waiver in
accordance with the guidelines adopted under subsection (a) of section 4-215.
(P.A. 93-336, S. 5, 13; 93-435, S. 83, 95; P.A. 96-268, S. 18, 34; P.A. 99-44, S. 1, 2.)
History: P.A. 93-336 effective June 29, 1993; P.A. 93-435 amended Subsec. (a) by adding "and any necessary supporting
information" to Subdiv. (7), effective June 28, 1993; P.A. 96-268 amended Subsec. (a) to replace "ten" with "fifteen" and
"ten-day" with "fifteen-day" re time limit for action on applications, amended Subsec. (b) to add "or competitive quotations"
and made a technical correction, effective July 1, 1996; P.A. 99-44 amended Subsec. (a) to require secretary to give Auditors
of Public Accounts opportunity to review personal services agreement applications for audit services, effective July 1, 1999.
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(b) Not later than May 1, 1994, each state agency shall: (1) Establish written procedures for implementing the standards established by the secretary under subsection (a)
of this section, and (2) submit such procedures to the secretary for his approval. If the
secretary disapproves an agency's procedures he shall return the procedures to the
agency with recommendations for revisions. On and after July 1, 1994, no state agency
may execute a personal service agreement unless the secretary has approved procedures
established by the agency under this section.
(c) A request for proposals issued under section 4-214, 4-215 or 4-216 shall include,
but not be limited to, an outline of the work to be performed, the required minimum
qualifications for the personal service contractor, criteria for review of proposals by the
state agency, the format for proposals and the deadline for submitting proposals. Each
state agency which prepares a request for proposals shall establish a screening committee
to evaluate the proposals submitted in response to the request for proposals. The screening committee shall rank all proposals in accordance with the criteria set forth in the
request for proposals and shall submit the names of the top three proposers to the executive head of the agency, who shall select the personal service contractor from among
such names.
(P.A. 93-336, S. 6, 13.)
History: P.A. 93-336 effective June 29, 1993.
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(b) Not later than thirty days after the end of each six-month period, beginning with
the six-month period ending on December 31, 1995, the Department of Transportation
shall submit a report to the secretary indicating (1) for each agreement executed during
such six-month period with a "consultant", as defined in section 13b-20b, or an agency
of the federal government, of the state or of a political subdivision of the state, (A) the
name of the person, firm or corporation, (B) a description of the services to be provided,
(C) the term and cost of the agreement and (D) the method of selecting the person, firm
or corporation and (2) for each such agreement either executed or otherwise in effect
during the six-month period, (A) the amount of all payments made during the six-month
period to the person, firm or corporation, by fund, and (B) the amount of any federal or
private funds allocated for such payments.
(c) Not later than September 1, 1995, and annually thereafter, the secretary shall
submit a report to the General Assembly summarizing information received pursuant
to subsection (b) of section 4-214, subsection (b) of section 4-215, subsection (a) of
section 4-216, and subsections (a) and (b) of section 4-218 for the preceding fiscal year.
(P.A. 93-336, S. 7, 13; 93-435, S. 84, 95; P.A. 94-188, S. 21; P.A. 96-235, S. 8, 19.)
History: P.A. 93-336 effective June 29, 1993; P.A. 93-435 amended Subsec. (c) by specifying information to be included
in report, effective June 28, 1993; P.A. 94-188 amended Subsec. (a) by specifying in Subdiv. (1) that the type of agreement
involved was a "personal service" agreement and by exempting state agencies utilizing contractual services hired by using
a purchase order approved and committed by the state comptroller from the report requirement; P.A. 96-235 amended
Subsec. (a) by substituting "consultant" for "design professional", effective June 6, 1996.
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(P.A. 93-336, S. 8, 13; 93-435, S. 85, 95; P.A. 96-268, S. 19, 34.)
History: P.A. 93-336 effective June 29, 1993; P.A. 93-435 amended the section by adding "any and necessary supporting
information" to Subdiv. (2), effective June 28, 1993; P.A. 96-268 added provisions re expansion of the secretary's authority
to review amendments, replaced "ten" with "fifteen" and "ten-day" with "fifteen-day" re time limit for approval or disapproval of agreement amendments and made a technical correction, effective July 1, 1996.
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