Sec. 1-7. Recording or copying by photographic, micrographic, electronic imaging or other process. When any officer, office, court, commission, board, institution,
department, agent or employee of the state, or of any political subdivision thereof, is
required or authorized by law or has the duty to record or copy any document, plat, paper
or instrument of writing, such recording or copying may be done by any photographic,
micrographic, electronic imaging or other process, which clearly and accurately copies,
photographs or otherwise reproduces the original document, plat, paper or instrument
of writing. Each such photographic, micrographic, electronic imaging or other process
shall be subject to the approval of the Public Records Administrator. Properly certified
reproductions of any record made under the provisions of this section shall be admissible
in evidence in the same manner and entitled to the same weight as copies made and
certified from the original. Sec. 1-8. "Recorded" defined. When books, records, papers or documents are
required to be recorded by law, the word "recorded" shall be construed to include, and
such recording may be made by, photographic, micrographic, electronic imaging or any
other process with the reproduced image proportional in size to the original. Each such
photographic, micrographic, electronic imaging or other process shall be subject to the
approval of the Public Records Administrator. Sec. 1-9. Alkaline paper for permanent records. No person having custody of
any permanent record or register in any department or office of the state, or of any
political subdivision thereof, or of any probate district, shall use or permit to be used
for recording purposes any paper other than alkaline paper that meets or exceeds the
American National Standards Institute standards for permanent paper and meets such
additional specifications as may be issued by the Public Records Administrator, unless
such paper is not available. Said administrator shall furnish to each person having custody of any such permanent record a list of such papers. Any person who violates any
provision of this section shall be fined not more than one hundred dollars. Sec. 1-9a. Alkaline paper for executive branch photocopies. All photocopies
made by each state officer or agency of the executive branch shall be made using paper
that meets or exceeds the American National Standards Institute standards for permanent
paper, unless such paper is not available. Sec. 1-9b. Applicability of alkaline paper requirements. The provisions of sections 1-9, 1-9a, 2-23a, 2-60, 51-4a and 51-216a shall not apply to any department, agency
or office of the state, or of any political subdivision of the state, until such department,
agency or office exhausts the supply of nonalkaline paper which it has in stock on
October 1, 1991. Sec. 1-10. Standard ink for public records. No person having the care or custody
of any book of record or registry in any department or office of this state, or of any town,
city, borough or probate district, shall use or permit to be used upon such book any ink,
including ink used on typewriters and typewriter ribbons, other than such as is approved
by the Public Records Administrator. Before the administrator approves of any ink, he
shall cause a number of distinct and separate brands to be examined as to quality by a state
chemist, and give his approval of not less than four different brands or manufacturers, and
the inks so approved shall be standard inks for use in this state. Such approval may be
revoked at any time by the administrator when he finds the ink furnished to be inferior
to that approved. The administrator shall furnish to each department and office of the
state, and to each custodian of public records and each recording office, a list of the
brands or manufacturers of ink which have received his approval. Any custodian of
records who uses, or causes or permits to be used, thereon any ink not so approved shall
be fined not more than one hundred dollars. Sec. 1-11. Loose-leaf binders for public records. The Public Records Administrator shall furnish to each person having custody of any book of record or register in
any department or office of the state or of any town, city, borough or probate district a
list of approved loose-leaf binders for use for recording purposes and may revoke such
approval at any time when he finds any such binder inferior to those approved. Any
person having custody of any such book who uses or permits to be used for recording
purposes any loose-leaf binder which has not been so approved shall be fined not more
than one hundred dollars. Sec. 1-12. Typewriting and printing. Legal force. All typewriting or printing
executed or done on public records, and in any instrument, and for any other purpose,
shall have the same legal force, meaning and effect as writing, and "writing" shall be
held to include typewriting or printing; provided this section shall not be so construed
as in any manner to affect or change the law regarding signatures. Sec. 1-13. Making of reproductions. Any original books, records, papers or documents may be delivered by any recording agency to any department of the state, or to
any political subdivision of the state, for the purpose of having such reproductions made,
and, upon such reproduction, such original books, records, papers or documents shall
be returned promptly to such delivering agency. Whenever provision is made by statute
for the return of any original books, records, papers or documents to any person, such
return shall be delayed until after the delivery back to such recording agency of the
reproduced image or images properly fixed. Any reproduced image or images may be
released for fixation to any processor approved by the Public Records Administrator. Sec. 1-14. "Certified copy" defined. Evidence. When the term "certified copy"
is used in any statute relating to any recording agency, such term shall be construed to
include a certified reproduction of the image or images of such books, records, papers
or documents, which is proportional in size to the original. Each process used for such
reproductions shall be subject to the approval of the Public Records Administrator. Any
such reproduced record or any such certified copy may be admitted in evidence with
the same effect as the original thereof, and shall be prima facie evidence of the facts set
forth therein. Sec. 1-15. Transferred to Chapter 14, Sec. 1-212. Sec. 1-16. Reproductions. Any officer of the state or any political subdivision
thereof, any judge of probate and any person, corporation or association required to keep
records, papers or documents may cause any or all such records, papers or documents to
be photographed, microphotographed or otherwise reproduced by electronic imaging
or any other process approved by the Public Records Administrator. Such reproductions
shall conform to standards specified in sections 1-7 and 1-8, and the device used to
reproduce such records shall be one which accurately reproduces the original thereof
in all details. Sec. 1-17. Reproductions to serve purposes of originals. Such photographs, microphotographs, electronic images or other reproductions shall for all purposes be considered the same as the original records, papers or documents. A transcript, exemplification or certified copy thereof shall for all purposes be deemed to be a transcript,
exemplification or certified copy of the original. Sec. 1-17a. Photographs and computerized images of individuals. State agencies prohibited from disclosing without express consent of individuals. Exceptions.
(a) As used in this section: Sec. 1-18. Disposition of original documents. The original records, papers or documents so reproduced may be disposed of in such manner as may meet the approval of
the head of the political subdivision in charge thereof, or the Probate Court Administrator
in the case of probate records, with the approval of the Public Records Administrator.
All other original records, papers or documents so reproduced may be disposed of at
the option of the keeper thereof. Sec. 1-18a. Transferred to Chapter 14, Sec. 1-200. Secs. 1-19 and 1-19a. Transferred to Chapter 14, Secs. 1-210 and 1-211. Sec. 1-19b. Transferred to Chapter 14, Sec. 1-213. Sec. 1-19c. Transferred to Chapter 14, Sec. 1-201. Sec. 1-20. Refusal of access. Appeal. Section 1-20 is repealed. Secs. 1-20a to 1-20c. Transferred to Chapter 14, Secs. 1-214 to 1-216, inclusive. Sec. 1-20d. Alteration of records of law enforcement agencies prior to disclosure. Section 1-20d is repealed. Sec. 1-20e. Transferred to Chapter 14, Sec. 1-202. Sec. 1-20f. Transferred to Chapter 14, Sec. 1-217. Secs. 1-21 and 1-21a. Transferred to Chapter 14, Secs. 1-225 and 1-226. Sec. 1-21b. Transferred to Chapter 368m, Sec. 19a-342. Secs. 1-21c to 1-21h. Transferred to Chapter 14, Secs. 1-227 to 1-232, inclusive. Sec. 1-21i. Transferred to Chapter 14, Sec. 1-206. Sec. 1-21j. Transferred to Chapter 14, Sec. 1-205. Secs. 1-21k and 1-21l. Transferred to Chapter 14, Secs. 1-240 and 1-241.
(1949 Rev., S. 8883; P.A. 97-89, S. 1.)
History: P.A. 97-89 authorized recording or copying by micrographic, electronic imaging or other process and changed
the reference to "Properly certified photographic copies" to "Properly certified reproductions".
See Sec. 3-98 re copies of books, records, papers or documents filed, as required by law, for record in the office of the
Secretary of the State.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Cited. 197 C. 698, 708. Conn. freedom of information act, Secs. 1-7−1-21k [sic] cited. 206 C. 449, 452.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 8884; P.A. 97-89, S. 2.)
History: P.A. 97-89 amended definition of "recorded" by deleting provisions describing photographic reproduction,
adding "micrographic, electronic imaging or any other process" and substituting "reproduced image proportional" for
"reproduced image in such ratio".
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
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(1949 Rev., S. 1638; 1959, P.A. 152, S. 83; 1967, P.A. 468; P.A. 89-167, S. 3; P.A. 91-144, S. 1.)
History: 1959 act deleted "county"; 1967 act changed "book of record" to "permanent record", "registry" to "register"
and "town, city, borough" to "political subdivision" and required paper used to consist of 100% rag content; P.A. 89-167
substituted alkaline paper for one hundred per cent rag content paper; P.A. 91-144 substituted "paper that meets or exceeds
the American National Standards Institute standards for permanent paper and meets such additional specifications as may
be issued by the public records administrator, unless such paper is not available" for "papers that conform to American
National Standards Institute for permanent paper for printed library materials (ANSI Z3948) approved by the public records
administrator".
See Sec. 11-8 re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
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(P.A. 91-144, S. 6.)
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(P.A. 91-144, S. 8; P.A. 96-88, S. 1, 9.)
History: P.A. 96-88 deleted reference to repealed Sec. 4a-68, effective July 1, 1996.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 1639; 1959, P.A. 152, S. 84.)
History: 1959 act deleted "county."
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 1640; 1959, P.A. 152, S. 85.)
History: 1959 act deleted "county."
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 1641.)
See Sec. 3-98.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
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(1949 Rev., S. 8885.)
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 8886; February, 1965, P.A. 29; P.A. 97-89, S. 3.)
History: 1965 act allowed reproduction to vary in size from original; P.A. 97-89 redefined "certified copy" to delete
provisions limiting definition to photographic reproductions.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
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(1949 Rev., S. 8887; 1963, P.A. 152, S. 1; P.A. 97-89, S. 4.)
History: 1963 act added judge of probate; P.A. 97-89 substituted "otherwise reproduced by electronic imaging or any
other process approved by the Public Records Administrator" for "reproduced on film".
Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
(Return to TOC) (Return to Chapters) (Return to Titles)
(1949 Rev., S. 8888; P.A. 97-89, S. 5.)
History: P.A. 97-89 substituted "electronic images or other reproductions" for "or photographic film".
Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
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(1) "Disclose" means to engage in any practice or conduct to make available and
make known, by any means of communication, information pertaining to an individual
to any other individual, organization or entity;
(2) "Express consent" means an affirmative agreement given by the individual who
is the subject of a photograph or computerized image that specifically grants permission
to a state agency to release such photograph or image to the requesting party. Such
agreement shall (A) be in writing or such other form as the state agency may determine
in regulations adopted in accordance with the provisions of chapter 54, and (B) specify
a procedure for the individual to withdraw such consent, as provided in regulations
adopted in accordance with the provisions of chapter 54; and
(3) "Requesting party" means a legitimate business or an agent, employee or contractor of a legitimate business.
(b) No state agency may disclose to the public an individual's photograph or computerized image in connection with the issuance of an identification card or other document
by such state agency, unless such individual has provided his or her express consent for
such disclosure. Such consent shall not be required for disclosure in connection with
any civil, criminal, administrative or arbitral proceeding in any court or government
agency or before any self-regulatory body, including the service of process, an investigation in anticipation of litigation, a law enforcement investigation, and the execution or
enforcement of judgments and orders, pursuant to an order of any court provided the
requesting party is a party in interest to such proceeding or pursuant to chapter 969. A
requesting party that receives personal information under this section shall not redisclose
such personal information, except to an agent, employee or contractor of the requesting
party. Section 14-10 shall apply in lieu of the provisions of this section to photographs
or images in connection with documents issued by the Department of Motor Vehicles.
(P.A. 00-139, S. 1, 2.)
History: P.A. 00-139 effective July 1, 2000.
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(1949 Rev., S. 8889; 1955, S. 3357d; 1963, P.A. 152, S. 2; P.A. 76-18; 76-126.)
History: 1963 act added provision relative to probate judge; P.A. 76-18 changed "judge of probate" to "probate court
administrator"; P.A. 76-126 deleted provision for approval by the attorney general.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Cited. 168 C. 435. Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.
Freedom of information act (FOIA) Sec. 1-18 et seq. cited. 220 C. 225, 226, 235, 255, 259, 260, 262.
Subsec. (e):
Subdiv. (1) cited. 221 C. 217, 221.
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(1957, P.A. 428, S. 2, 3; 1961, P.A. 521; 1969, P.A. 311; P.A. 74-183, S. 160, 291; P.A. 75-342, S. 17.)
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(P.A. 88-227, S. 3, 4; P.A. 90-335, S. 2.)
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