CHAPTER 3*
PUBLIC RECORDS: GENERAL PROVISIONS

*See chapter 14 (Sec. 1-200 et seq.) for Freedom of Information Act.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Woodstock Academy deemed subject to provisions of Freedom of Information Act. 181 C. 544, 545, 548−556. Cited. 190 C. 235, 245. Cited. 192 C. 234, 238−242, 246; Id., 310, 311; Id., 581, 588. Freedom of Information Act cited. 201 C. 421, 422, 431. Secs. 1-7−1-21k Connecticut Freedom of Information Act (FOIA) cited. 217 C. 322, 324, 329, 330. Freedom of Information Act (FOIA) Secs. 1-7−1-21k cited. 219 C. 685, 687, 688, 690−692, 694−698. Cited. 227 C. 641, 642, 653, 654. Freedom of Information Act, Secs. 1-7−1-21k, cited. Id. Cited. Id., 641, 642, 653, 654. Freedom of Information Act cited. Id. Freedom of Information Act cited. 230 C. 441, 442, 451; 233 C. 28−30, 37, 40. Freedom of Information Act (FOIA) cited. 234 C. 704, 705, 712−715, 717.
Freedom of Information Act, Secs. 1-7−1-21k, cited. 18 CA 212, 213; Id., 291, 294. Freedom of Information Act cited. 35 CA 384, 387−389, 391; 36 CA 155, 156. Freedom of Information Act, Sec. 1-7 et seq. cited. 39 CA 154, 156. Freedom of Information Act cited. 41 CA 67, 69, 71, 75. "The act" cited. Id. Freedom of Information Act cited. Id., 649, 655, 657; Id., 641, 645.
Gathering of members of public agency to discuss or act on matter over which agency has supervision, control, jurisdiction or advisory power is a public meeting subject to the notice and record requirements of sections 1-7 to 1-21k. 36 CS 117−121. Cited. 39 CS 56, 58-63; Id., 176, 180, 181, 186, 187. Freedom of Information Act cited. 40 CS 233, 234. Freedom of Information Act cited. 43 CS 246, 247, 251.

Table of Contents

Sec. 1-7. Recording or copying by photographic, micrographic, electronic imaging or other process.
Sec. 1-8. "Recorded" defined.
Sec. 1-9. Alkaline paper for permanent records.
Sec. 1-9a. Alkaline paper for executive branch photocopies.
Sec. 1-9b. Applicability of alkaline paper requirements.
Sec. 1-10. Standard ink for public records.
Sec. 1-11. Loose-leaf binders for public records.
Sec. 1-12. Typewriting and printing. Legal force.
Sec. 1-13. Making of reproductions.
Sec. 1-14. "Certified copy" defined. Evidence.
Sec. 1-15.
Sec. 1-16. Reproductions.
Sec. 1-17. Reproductions to serve purposes of originals.
Sec. 1-17a. Photographs and computerized images of individuals. State agencies prohibited from disclosing without express consent of individuals. Exceptions.
Sec. 1-18. Disposition of original documents.
Sec. 1-18a.
Secs. 1-19 and 1-19a.
Sec. 1-19b.
Sec. 1-19c.
Sec. 1-20. Refusal of access. Appeal.
Secs. 1-20a to 1-20c.
Sec. 1-20d. Alteration of records of law enforcement agencies prior to disclosure.
Sec. 1-20e.
Sec. 1-20f.
Secs. 1-21 and 1-21a.
Sec. 1-21b.
Secs. 1-21c to 1-21h.
Sec. 1-21i.
Sec. 1-21j.
Secs. 1-21k and 1-21l.

Sec. 1-7. Recording or copying by photographic, micrographic, electronic imaging or other process. When any officer, office, court, commission, board, institution, department, agent or employee of the state, or of any political subdivision thereof, is required or authorized by law or has the duty to record or copy any document, plat, paper or instrument of writing, such recording or copying may be done by any photographic, micrographic, electronic imaging or other process, which clearly and accurately copies, photographs or otherwise reproduces the original document, plat, paper or instrument of writing. Each such photographic, micrographic, electronic imaging or other process shall be subject to the approval of the Public Records Administrator. Properly certified reproductions of any record made under the provisions of this section shall be admissible in evidence in the same manner and entitled to the same weight as copies made and certified from the original.
(1949 Rev., S. 8883; P.A. 97-89, S. 1.)
History: P.A. 97-89 authorized recording or copying by micrographic, electronic imaging or other process and changed the reference to "Properly certified photographic copies" to "Properly certified reproductions".
See Sec. 3-98 re copies of books, records, papers or documents filed, as required by law, for record in the office of the Secretary of the State.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Cited. 197 C. 698, 708. Conn. freedom of information act, Secs. 1-7−1-21k [sic] cited. 206 C. 449, 452.

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Sec. 1-8. "Recorded" defined. When books, records, papers or documents are required to be recorded by law, the word "recorded" shall be construed to include, and such recording may be made by, photographic, micrographic, electronic imaging or any other process with the reproduced image proportional in size to the original. Each such photographic, micrographic, electronic imaging or other process shall be subject to the approval of the Public Records Administrator.
(1949 Rev., S. 8884; P.A. 97-89, S. 2.)
History: P.A. 97-89 amended definition of "recorded" by deleting provisions describing photographic reproduction, adding "micrographic, electronic imaging or any other process" and substituting "reproduced image proportional" for "reproduced image in such ratio".
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-9. Alkaline paper for permanent records. No person having custody of any permanent record or register in any department or office of the state, or of any political subdivision thereof, or of any probate district, shall use or permit to be used for recording purposes any paper other than alkaline paper that meets or exceeds the American National Standards Institute standards for permanent paper and meets such additional specifications as may be issued by the Public Records Administrator, unless such paper is not available. Said administrator shall furnish to each person having custody of any such permanent record a list of such papers. Any person who violates any provision of this section shall be fined not more than one hundred dollars.
(1949 Rev., S. 1638; 1959, P.A. 152, S. 83; 1967, P.A. 468; P.A. 89-167, S. 3; P.A. 91-144, S. 1.)
History: 1959 act deleted "county"; 1967 act changed "book of record" to "permanent record", "registry" to "register" and "town, city, borough" to "political subdivision" and required paper used to consist of 100% rag content; P.A. 89-167 substituted alkaline paper for one hundred per cent rag content paper; P.A. 91-144 substituted "paper that meets or exceeds the American National Standards Institute standards for permanent paper and meets such additional specifications as may be issued by the public records administrator, unless such paper is not available" for "papers that conform to American National Standards Institute for permanent paper for printed library materials (ANSI Z3948) approved by the public records administrator".
See Sec. 11-8 re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-9a. Alkaline paper for executive branch photocopies. All photocopies made by each state officer or agency of the executive branch shall be made using paper that meets or exceeds the American National Standards Institute standards for permanent paper, unless such paper is not available.
(P.A. 91-144, S. 6.)

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Sec. 1-9b. Applicability of alkaline paper requirements. The provisions of sections 1-9, 1-9a, 2-23a, 2-60, 51-4a and 51-216a shall not apply to any department, agency or office of the state, or of any political subdivision of the state, until such department, agency or office exhausts the supply of nonalkaline paper which it has in stock on October 1, 1991.
(P.A. 91-144, S. 8; P.A. 96-88, S. 1, 9.)
History: P.A. 96-88 deleted reference to repealed Sec. 4a-68, effective July 1, 1996.

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Sec. 1-10. Standard ink for public records. No person having the care or custody of any book of record or registry in any department or office of this state, or of any town, city, borough or probate district, shall use or permit to be used upon such book any ink, including ink used on typewriters and typewriter ribbons, other than such as is approved by the Public Records Administrator. Before the administrator approves of any ink, he shall cause a number of distinct and separate brands to be examined as to quality by a state chemist, and give his approval of not less than four different brands or manufacturers, and the inks so approved shall be standard inks for use in this state. Such approval may be revoked at any time by the administrator when he finds the ink furnished to be inferior to that approved. The administrator shall furnish to each department and office of the state, and to each custodian of public records and each recording office, a list of the brands or manufacturers of ink which have received his approval. Any custodian of records who uses, or causes or permits to be used, thereon any ink not so approved shall be fined not more than one hundred dollars.
(1949 Rev., S. 1639; 1959, P.A. 152, S. 84.)
History: 1959 act deleted "county."
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-11. Loose-leaf binders for public records. The Public Records Administrator shall furnish to each person having custody of any book of record or register in any department or office of the state or of any town, city, borough or probate district a list of approved loose-leaf binders for use for recording purposes and may revoke such approval at any time when he finds any such binder inferior to those approved. Any person having custody of any such book who uses or permits to be used for recording purposes any loose-leaf binder which has not been so approved shall be fined not more than one hundred dollars.
(1949 Rev., S. 1640; 1959, P.A. 152, S. 85.)
History: 1959 act deleted "county."
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-12. Typewriting and printing. Legal force. All typewriting or printing executed or done on public records, and in any instrument, and for any other purpose, shall have the same legal force, meaning and effect as writing, and "writing" shall be held to include typewriting or printing; provided this section shall not be so construed as in any manner to affect or change the law regarding signatures.
(1949 Rev., S. 1641.)
See Sec. 3-98.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-13. Making of reproductions. Any original books, records, papers or documents may be delivered by any recording agency to any department of the state, or to any political subdivision of the state, for the purpose of having such reproductions made, and, upon such reproduction, such original books, records, papers or documents shall be returned promptly to such delivering agency. Whenever provision is made by statute for the return of any original books, records, papers or documents to any person, such return shall be delayed until after the delivery back to such recording agency of the reproduced image or images properly fixed. Any reproduced image or images may be released for fixation to any processor approved by the Public Records Administrator.
(1949 Rev., S. 8885.)
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-14. "Certified copy" defined. Evidence. When the term "certified copy" is used in any statute relating to any recording agency, such term shall be construed to include a certified reproduction of the image or images of such books, records, papers or documents, which is proportional in size to the original. Each process used for such reproductions shall be subject to the approval of the Public Records Administrator. Any such reproduced record or any such certified copy may be admitted in evidence with the same effect as the original thereof, and shall be prima facie evidence of the facts set forth therein.
(1949 Rev., S. 8886; February, 1965, P.A. 29; P.A. 97-89, S. 3.)
History: 1965 act allowed reproduction to vary in size from original; P.A. 97-89 redefined "certified copy" to delete provisions limiting definition to photographic reproductions.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-15. Transferred to Chapter 14, Sec. 1-212.

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Sec. 1-16. Reproductions. Any officer of the state or any political subdivision thereof, any judge of probate and any person, corporation or association required to keep records, papers or documents may cause any or all such records, papers or documents to be photographed, microphotographed or otherwise reproduced by electronic imaging or any other process approved by the Public Records Administrator. Such reproductions shall conform to standards specified in sections 1-7 and 1-8, and the device used to reproduce such records shall be one which accurately reproduces the original thereof in all details.
(1949 Rev., S. 8887; 1963, P.A. 152, S. 1; P.A. 97-89, S. 4.)
History: 1963 act added judge of probate; P.A. 97-89 substituted "otherwise reproduced by electronic imaging or any other process approved by the Public Records Administrator" for "reproduced on film".
Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-17. Reproductions to serve purposes of originals. Such photographs, microphotographs, electronic images or other reproductions shall for all purposes be considered the same as the original records, papers or documents. A transcript, exemplification or certified copy thereof shall for all purposes be deemed to be a transcript, exemplification or certified copy of the original.
(1949 Rev., S. 8888; P.A. 97-89, S. 5.)
History: P.A. 97-89 substituted "electronic images or other reproductions" for "or photographic film".
Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452.

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Sec. 1-17a. Photographs and computerized images of individuals. State agencies prohibited from disclosing without express consent of individuals. Exceptions. (a) As used in this section:
(1) "Disclose" means to engage in any practice or conduct to make available and make known, by any means of communication, information pertaining to an individual to any other individual, organization or entity;
(2) "Express consent" means an affirmative agreement given by the individual who is the subject of a photograph or computerized image that specifically grants permission to a state agency to release such photograph or image to the requesting party. Such agreement shall (A) be in writing or such other form as the state agency may determine in regulations adopted in accordance with the provisions of chapter 54, and (B) specify a procedure for the individual to withdraw such consent, as provided in regulations adopted in accordance with the provisions of chapter 54; and
(3) "Requesting party" means a legitimate business or an agent, employee or contractor of a legitimate business.
(b) No state agency may disclose to the public an individual's photograph or computerized image in connection with the issuance of an identification card or other document by such state agency, unless such individual has provided his or her express consent for such disclosure. Such consent shall not be required for disclosure in connection with any civil, criminal, administrative or arbitral proceeding in any court or government agency or before any self-regulatory body, including the service of process, an investigation in anticipation of litigation, a law enforcement investigation, and the execution or enforcement of judgments and orders, pursuant to an order of any court provided the requesting party is a party in interest to such proceeding or pursuant to chapter 969. A requesting party that receives personal information under this section shall not redisclose such personal information, except to an agent, employee or contractor of the requesting party. Section 14-10 shall apply in lieu of the provisions of this section to photographs or images in connection with documents issued by the Department of Motor Vehicles.
(P.A. 00-139, S. 1, 2.)
History: P.A. 00-139 effective July 1, 2000.

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Sec. 1-18. Disposition of original documents. The original records, papers or documents so reproduced may be disposed of in such manner as may meet the approval of the head of the political subdivision in charge thereof, or the Probate Court Administrator in the case of probate records, with the approval of the Public Records Administrator. All other original records, papers or documents so reproduced may be disposed of at the option of the keeper thereof.
(1949 Rev., S. 8889; 1955, S. 3357d; 1963, P.A. 152, S. 2; P.A. 76-18; 76-126.)
History: 1963 act added provision relative to probate judge; P.A. 76-18 changed "judge of probate" to "probate court administrator"; P.A. 76-126 deleted provision for approval by the attorney general.
See Sec. 11-8(b) re appointment of Public Records Administrator.
Cited. 168 C. 435. Cited. 169 C. 186, 192. Conn. freedom of information act, Secs. 1-7−1-21k, cited. 206 C. 449, 452. Freedom of information act (FOIA) Sec. 1-18 et seq. cited. 220 C. 225, 226, 235, 255, 259, 260, 262.
Subsec. (e):
Subdiv. (1) cited. 221 C. 217, 221.

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Sec. 1-18a. Transferred to Chapter 14, Sec. 1-200.

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Secs. 1-19 and 1-19a. Transferred to Chapter 14, Secs. 1-210 and 1-211.

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Sec. 1-19b. Transferred to Chapter 14, Sec. 1-213.

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Sec. 1-19c. Transferred to Chapter 14, Sec. 1-201.

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Sec. 1-20. Refusal of access. Appeal. Section 1-20 is repealed.
(1957, P.A. 428, S. 2, 3; 1961, P.A. 521; 1969, P.A. 311; P.A. 74-183, S. 160, 291; P.A. 75-342, S. 17.)

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Secs. 1-20a to 1-20c. Transferred to Chapter 14, Secs. 1-214 to 1-216, inclusive.

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Sec. 1-20d. Alteration of records of law enforcement agencies prior to disclosure. Section 1-20d is repealed.
(P.A. 88-227, S. 3, 4; P.A. 90-335, S. 2.)

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Sec. 1-20e. Transferred to Chapter 14, Sec. 1-202.

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Sec. 1-20f. Transferred to Chapter 14, Sec. 1-217.

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Secs. 1-21 and 1-21a. Transferred to Chapter 14, Secs. 1-225 and 1-226.

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Sec. 1-21b. Transferred to Chapter 368m, Sec. 19a-342.

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Secs. 1-21c to 1-21h. Transferred to Chapter 14, Secs. 1-227 to 1-232, inclusive.

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Sec. 1-21i. Transferred to Chapter 14, Sec. 1-206.

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Sec. 1-21j. Transferred to Chapter 14, Sec. 1-205.

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Secs. 1-21k and 1-21l. Transferred to Chapter 14, Secs. 1-240 and 1-241.

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